Privacy Policy
I. Name and address of the data controller
The data controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States, as well as other data protection provisions, is: Trägerverein Europäisches Gymnasium Waldenburg e. V. Altenburger Str. 44a 08396 Waldenburg Germany Tel.: +49 37608 4020-100 Email: vorstand(at)tegw.de Website: www.tegw.de Name and address of the Data Protection Officer The Data Protection Officer of the data controller is: Felix Möbius Altenburger Str. 44a 08396 Waldenburg Germany Tel.: +49.37608.4020-100 Email: moebius.felix(at)tegw.de Website: www.tegw.deII. General information on data processing
1. Scope of the processing of personal data
As a general rule, we process our users’ personal data only to the extent necessary to provide a fully functional website and our content and services. The processing of our users’ personal data generally takes place only with the user’s consent. An exception applies in cases where it is not possible, for practical reasons, to obtain consent in advance and where the processing of the data is permitted by statutory provisions.2. Legal basis for the processing of personal data
Where we obtain the data subject’s consent for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis. Where the processing of personal data is necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) of the GDPR serves as the legal basis. This also applies to processing operations necessary for the implementation of pre-contractual measures. Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) of the GDPR serves as the legal basis. Where the processing of personal data is necessary to protect the vital interests of the data subject or of another natural person, Article 6(1)(d) of the GDPR serves as the legal basis. Where processing is necessary to safeguard a legitimate interest of our company or a third party, and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Article 6(1)(f) of the GDPR serves as the legal basis for the processing.3. Data erasure and retention period
The data subject’s personal data shall be erased or blocked as soon as the purpose for which it was stored no longer applies. Data may also be retained if this is provided for by European or national legislation in EU regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted when a retention period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or performance of a contract.III. Provision of the website and creation of log files
1. Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing device.
The following data is collected in this process:
(1) Information about the browser type and version used
(2) The user’s operating system
(3) The user’s internet service provider
(4) The user’s IP address
(5) Date and time of access
(6) Websites from which the user’s system accesses our website
(7) Websites accessed by the user’s system via our website
The data is also stored in our system’s log files. This data is not stored together with any other personal data relating to the user.
2. Rechtsgrundlage für die Datenverarbeitung
Rechtsgrundlage für die vorübergehende Speicherung der Daten und der Logfiles ist Art. 6 Abs. 1 lit. f DSGVO.3. Zweck der Datenverarbeitung
Die vorübergehende Speicherung der IP-Adresse durch das System ist notwendig, um eine Auslieferung der Website an den Rechner des Nutzers zu ermöglichen. Hierfür muss die IP-Adresse des Nutzers für die Dauer der Sitzung gespeichert bleiben.
Die Speicherung in Logfiles erfolgt, um die Funktionsfähigkeit der Website sicherzustellen. Zudem dienen uns die Daten zur Optimierung der Website und zur Sicherstellung der Sicherheit unserer informationstechnischen Systeme. Eine Auswertung der Daten zu Marketingzwecken findet in diesem Zusammenhang nicht statt.
In diesen Zwecken liegt auch unser berechtigtes Interesse an der Datenverarbeitung nach Art. 6 Abs. 1 lit. f DSGVO.
4. Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. In the case of data collected for the purpose of providing the website, this occurs when the relevant session ends.
In the case of data stored in log files, this occurs after seven days at the latest. Storage beyond this period is possible. In this case, users’ IP addresses are deleted or anonymised so that it is no longer possible to identify the client making the request.
5. Right to object and right to erasure
The collection of data for the purpose of providing the website and the storage of data in log files is strictly necessary for the operation of the website. Consequently, users have no right to object.IV. Use of Cookies
1. Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the web browser or by the web browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a distinctive string of characters that enables the browser to be uniquely identified when the website is visited again. We use cookies to make our website more user-friendly. Certain elements of our website require that the browser used to access the site can be identified even after a page has been changed. The following data is stored and transmitted in the cookies: (1) Language settings (2) Log-in details2. Legal basis for data processing
The legal basis for the processing of personal data using cookies is Article 6(1)(f) of the GDPR.3. Purpose of data processing
The purpose of using technically necessary cookies is to make it easier for users to use websites. Some functions of our website cannot be provided without the use of cookies. For these, it is necessary for the browser to be recognised even after changing pages. We require cookies for the following applications: A list of these applications follows. Examples may include: (1) Applying language settings (where available) (2) Remembering search terms The user data collected by technically necessary cookies is not used to create user profiles. These purposes also constitute our legitimate interest in the processing of personal data pursuant to Article 6(1)(f) of the GDPR.4. Duration of storage, right to object and option to delete
Cookies are stored on the user’s computer and transmitted from there to our website. As a user, you therefore have full control over the use of cookies. By changing the settings in your web browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to make full use of all the website’s functions.V. Registration
1. Description and scope of data processing
On our website, we offer users the option to register by providing personal data. The data is entered into a form, transmitted to us and stored. The data is not passed on to third parties. The following data is collected as part of the registration process: First name, surname, username, password At the time of registration, the following data is also stored: (1) The user’s IP address (2) Date and time of registration As part of the registration process, this is deemed to constitute the user’s consent to the processing of this data for the respective purpose.2. Legal basis for data processing
Where the user has given their consent, the legal basis for the processing of the data is Article 6(1)(a) of the GDPR.3. Purpose of data processing
User registration is required in order to provide certain content and services on our website. Depending on the user, this content may include documents for the user or for carrying out the school’s own tasks.4. Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected.5. Right to object and right to erasure
As a user, you have the option to cancel your registration at any time. You may have the data stored about you amended at any time. A request for deletion may be made in writing to Trägerverein Europäisches Gymnasium Waldenburg e. V., Altenburger Str. 44a, 08396 Waldenburg, or by email to vorstand(at)tegw.de.VI. Contact form and email contact
1. Description and scope of data processing
Our website features a contact form which can be used to contact us electronically. If a user makes use of this option, the data entered in the form is transmitted to us and stored. This data comprises: Name (optional), email address, subject (optional), message When the message is sent, the following data is also stored: (1) The user’s IP address (2) Date and time of submission Your consent is sought for the processing of this data as part of the submission process, and reference is made to this privacy policy. Alternatively, you may contact us via the email address provided. In this case, the user’s personal data transmitted with the email will be stored. No data will be passed on to third parties in this context. The data will be used exclusively for the purpose of handling the correspondence.2. Legal basis for data processing
Where the user has given their consent, the legal basis for the processing of the data is Article 6(1)(a) of the GDPR. The legal basis for the processing of data transmitted when sending an email is Article 6(1)(f) of the GDPR. If the purpose of the email contact is to conclude a contract, the additional legal basis for the processing is Article 6(1)(b) of the GDPR.3. Purpose of data processing
We process the personal data entered in the contact form solely for the purpose of handling your enquiry. Where contact is made by email, this also constitutes the necessary legitimate interest in the processing of the data. The other personal data processed during the submission process serves to prevent misuse of the contact form and to ensure the security of our IT systems.4. Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For personal data entered via the contact form and that sent by email, this is the case once the relevant conversation with the user has ended. The conversation is deemed to have ended when it is clear from the circumstances that the matter in question has been conclusively resolved. Any additional personal data collected during the submission process will be deleted after a period of seven days at the latest.5. Right to object and right to erasure
The user may withdraw their consent to the processing of personal data at any time. If the user contacts us by email, they may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. A request for deletion may be made in writing to Trägerverein Europäisches Gymnasium Waldenburg e. V., Altenburger Str. 44a, 08396 Waldenburg, Germany or by email to vorstand(at)tegw.de. In this case, all personal data stored in the course of establishing contact will be deleted.VII. Rights of the data subject
The following list sets out all the rights of data subjects under the GDPR. Rights that are not relevant to this website need not be mentioned. The list may therefore be shortened accordingly. If your personal data is being processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:1. Right of access
You may request confirmation from the controller as to whether personal data relating to you is being processed by us. If such processing is taking place, you may request the following information from the controller: (1) the purposes for which the personal data is being processed; (2) the categories of personal data being processed; (3) the recipients or categories of recipients to whom your personal data has been or will be disclosed; (4) the envisaged period for which your personal data will be stored or, if it is not possible to provide specific details, the criteria used to determine that period; (5) the existence of a right to rectification or erasure of personal data concerning you, a right to restrict processing by the controller, or a right to object to such processing; (6) the existence of a right to lodge a complaint with a supervisory authority; (7) all available information regarding the origin of the data, where the personal data are not collected from the data subject; (8) the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR and – at least in such cases – meaningful information about the logic involved, as well as the significance and the intended consequences of such processing for the data subject. You have the right to request information as to whether personal data concerning you is being transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.2. Right to rectification
You have the right to request that the controller rectify and/or complete your personal data where the personal data concerning you is inaccurate or incomplete. The controller must carry out the rectification without undue delay.3. Right to restriction of processing
You may request the restriction of the processing of your personal data under the following conditions: (1) if you contest the accuracy of your personal data for a period enabling the controller to verify the accuracy of the personal data; (2) the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of its use; (3) the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims; or (4) if you have objected to the processing pursuant to Article 21(1) of the GDPR and it has not yet been determined whether the controller’s legitimate grounds override your grounds. Where the processing of your personal data has been restricted, such data – apart from its storage – may only be processed with your consent, or for the purpose of establishing, exercising or defending legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the Union or a Member State. If the restriction on processing has been imposed in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.4. Right to erasure
a) Obligation to erase data You may request that the controller erase personal data relating to you without delay, and the controller is obliged to erase such data without delay if any of the following grounds apply: (1) The personal data relating to you is no longer necessary for the purposes for which it was collected or otherwise processed. (2) You withdraw your consent on which the processing was based in accordance with Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing. (3) You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR. (4) The personal data concerning you has been processed unlawfully. (5) The erasure of your personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject. (6) Your personal data was collected in relation to information society services offered in accordance with Article 8(1) of the GDPR.
b) Information to third parties
Where the controller has made personal data relating to you public and is obliged to erase such data in accordance with Article 17(1) of the GDPR, the controller shall, taking into account the available technology and the cost of implementation, take reasonable measures, including technical measures, to inform controllers who process the personal data that you, as the data subject, have requested the erasure of all links to that personal data, or of copies or replicas of that personal data.
c) Exceptions
The right to erasure does not apply where the processing is necessary
(1) for the exercise of the right to freedom of expression and information;
(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR, in so far as the right referred to in point (a) is likely to render impossible or seriously impair the achievement of the objectives of such processing; or
(5) for the establishment, exercise or defence of legal claims.
5. Right to be informed
If you have exercised your right to rectification, erasure or restriction of processing against the data controller, the data controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification, erasure or restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed by the data controller of the identity of these recipients.6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the data controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another data controller without hindrance from the data controller to whom the personal data was provided, provided that
(1) the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, or on a contract pursuant to Article 6(1)(b) of the GDPR, and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, in so far as this is technically feasible. The freedoms and rights of other individuals must not be adversely affected as a result.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you carried out on the basis of Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.
Where personal data relating to you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data relating to you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
If you object to processing for the purposes of direct marketing, personal data relating to you will no longer be processed for these purposes.
In connection with the use of information society services – notwithstanding Directive 2002/58/EC – you have the option of exercising your right to object by means of automated procedures using technical specifications.